1) All expenditures of the project must be recorded on the basis of original documents (including invoices, receipts, receipts, small bills, etc.), signed by the handler, certifier / acceptor and project leader, and finally approved by the person in charge of the organization.

2) payment of remuneration, subsidies, including consultants, specialist fees, volunteer work subsidies, catering subsidies, etc., should specify job content, working hours, subsidy standards and amount, leaving payroll phone numbers and ID number. Those who receive cash remuneration or subsidies must sign by themselves and cannot receive them on their behalf.

3) For reimbursement of travel expenses, the traveler shall fill in the travel expense reimbursement form in time after a business trip. The travel expense reimbursement shall indicate the travel and the cause of the trip.

4) For reimbursement of meal expenses, the reason for meal, number of diners and other information shall be indicated. The catering expenses shall be reimbursed on the basis of actual expenses. In case of special circumstances, subsidies may be granted as appropriate, but the catering expenses shall not be reimbursed after the subsidies are granted.

5) When reimbursing car rental expenses such as visiting points and research, it is necessary to indicate the reason, starting and ending place, number of passengers, license plate number of car rental, etc. If the lessee is unable to provide an invoice, it shall be handled in accordance with Article 2) above.

6) For the purchase of office supplies and materials, a supermarket receipt or detailed list shall be attached to the invoice.

7) The printing fee or copying fee shall indicate the name, quantity, unit price, material and other information of the printed or copied materials.

8) Purchase and sales contracts, service agreements and lease agreements shall be signed as far as possible for expenditures exceeding RS 10000, such as renting office / conference space, renting projectors and printing publicity materials. And try to pay by bank transfer.

back